You made it out of law school, hurdled the bar
review, and just passed the Bar! Yay, Congratulations!
If you are contemplating on engaging in private
practice, it may be essential and convenient (although not compulsory) to be
commissioned as a notary public. (Some lawyers working in the government may
not be commissioned as a notary public. Note also that in the present rules, only lawyers can be commissioned as Notary Public.)
A.M. No. 02-8-13-SC provides for the Rules
on Notarial Practice. But allow me to break the process down for you and cite
the requirements you need to comply with before you are commissioned by the
proper court as a certified Notary Public.
Note: I
will speak based on my own experience.
PROCESS:
1.
Prepare
your petition.
-pm me
for sample form or simply follow Rule III, Sec 2 (a) of the Rules
2.
Your
petition must be verified (accompanied by a verification and certification)
-it must
be notarized by a notary public
3.
Prepare
and mark the following appendices:
Annex A –A2
|
Three (3) passport size photos
-not retouched -plain background -sign your name under the photographs |
Annex B
|
Certificate of Membership in the Philippine
Bar
|
Annex C
|
Certificate of good standing from the IBP (your
chapter)
HOW TO CLAIM:
-
You
will go to the IBP office of your respective chapter
-
Bring
and present to the person-in-charge your Official Receipt (the one given to
you by the IBP personnel upon payment of your membership fee during your
clearance at the Supreme Court)
-
Pay
your mortuary fee as quoted to you by the IBP person-in-charge
|
Annex D
|
Attach the following Official Receipts
·
IBP
official receipt (P1.200)
·
Supreme
Court Official Receipt for:
-Bar admission fee
-Bar-Cert/membership
(P3,600)
|
Annex E
|
Professional Tax Receipt
-
Secure
your PTR from the City or municipality where you intend to practice (P300)
|
Note: there is still another annex you have to
include, which you will acquire later… I am simply walking you through the step-by-step
process
4.
Make
five (5) photocopies of the aforementioned
5.
Submit
it to the court having proper jurisdiction, that is, the court having jurisdiction over the place you intend to practice in (In
my case, I filed it before the multiple sala court who thereafter raffled it to the proper court)
6.
Upon
submission, the person-in-charge will check the petition and the annexes, after
which, you will be asked to pay to the cashier the fee for the application for
notarial commission, (I was asked to pay
P1532 and P468)
7.
Continue
to attach the following annexes AND DON’T FORGET TO MAKE THE SAME NUMBER OF
PHOTOCOPIES AS YOU DID PREVIOUSLY
ANNEX F
|
OFFICIAL RECEIPTS FOR THE APPLICATION FOR NOTARIAL
COMMISSION ISSUED BY THE COURT (the one
mentioned in #6 above)
|
ANNEX G
|
NBI CLEARANCE
|
8.
AWAIT
THE SUMMONS TO BE SENT OUT TO YOU FOR YOUR HEARING
9.
Attend
the hearing
10.
Granting
that the court has found you worthy of its grace and knighted you an elite and
noble notary public (lol), the Court will issue to you the following:
A.
A
certification of your commission as notary public
B.
A copy
of your oath of office, which you will sign upon receipt
C.
An order
stating that a Certificate of Authorization to purchase a notarial seal be
issued to you
D.
The
Certificate of Authorization to purchase Notarial Seal
-you
will present this to the accredited establishment that will create your seal
-this
certificate of authorization has an expiry date, so take note thereof
E. another
document will be issued to you. This is the one which you will surrender to the
accredited establishment that will create your seal.
It will take a few weeks for your seal to be
made. Mine took around 2 weeks and cost me P4500.
11.
Once
done, you present to the court an impression of your seal.
12.
BUYING YOUR NOTARIAL REGISTER
-I got
mine from the Office of the Court Administrator (the building next to the
Supreme Court) for P1200
-You can
opt to have a notarial register made as my friends did.
Hope this helps.
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